Edgerton city council approves contract for automated meter reading and seeks input on community development grant

Edgerton City Council Meeting Recap for May 26, 2016


On May 26, 2016, all City Council members were present and the meeting commenced.

There were no public comments.

Business Requiring Action is as follows:

The first item of discussion was the consideration, of the purchase, of materials from Schulte Supply, Inc. for automated meter reading project. City Superintendent, Mike Mabry, was present to answer any questions.  The quote from Schulte Supply, Inc. totaled $205,328.10.  Previously, the Edgerton City Council allocated $125,000 over three years (2015-2017) for the replacement and upgrade of the existing water meter system to an automated meter reading system.  A Selection Committee was formed to review various vendors and the details of potential vendors.  The Selection Committee is composed of the Utility Superintendent, Account Clerk and Accountant.  The Selection Committee requested City Council approve Neptune as the Preferred Vendor for the project.  It was also recommended to submit the project to the Kansas Department of Health and Environment as a requested project for approximately $300,000 for State Revolving Loan Funds. The motion was carried 5-0.

Next, item on the agenda was the public hearing to receive input from the public on the possible use of Community Development Block Grant (CDBG) funds in resolving local community development and housing needs in the City of Edgerton.  The primary goal of the CDBG is to provide federal financial assistance to eligible applicants for the purpose of community development.  This includes development for public facilities, public improvements, infrastructure, public services, and economic development.  During the work session held on May 19th, City Council identified the Nelson Street Waterline Replacement Project as a priority for completion.  Staff recommended using Water System Development Funds as leverage dollars for the $91, 495 over the $200,000 allowed by CDBG.  The final source of leverage funds will be determined by City Council if CDBG funding is awarded.  The Engineer’s estimate of probable project costs total $291,495.00.

Mayor Roberts questioned if the recommended 8” waterline would be adequate and believes a 12” waterline would be better suited for future needs.  The motion for the Nelson Street project and the application for funding were tabled until the next City Council meeting, which will be held on June 9th.

The last agenda item was to consider an agreement with Burns & McDonnell/CAS Construction on the basis of a stipulated price.  The Edgerton Wastewater Treatment Facility (EWWTF), was constructed in 1981.  In 2014, the Council was informed the Kansas Water Pollution Control there were several requirements from the Kansas Department of Health and Environment. The City Engineer recommended an alternate plan to remove the existing EWWTP out of service by June 30, 2019 by installing a pump station and force main to transport the sewage to the Big Bull Creek Wastewater Treatment Facility.   In 2015, the City Council approved Resolution No. 01-22-15A and approved a Preliminary Design-Build Agreement with Burns & McDonnell/CAS Construction.  Burns & McDonnell/CAS representatives were present to provide their presentation of the future project.  The total project expenses for design and construction would be $2,988,750.  This amount does not include city engineer expenses or construction inspection costs.  In February 2016, City Council approved a Charter Ordinance to use general obligation bonds for the construction of this project.  The sale of those general obligation bonds will be considered during the July 14th City Council meeting.

The proposed route for the project would begin near the current EWWTF, follow south Sunflower and cross Bull Creek on 207th.  Mayor Roberts questioned if an alternative route would be a better option.  The motion was tabled until the next City Council meeting, which will be held on June 9th.

Future meeting/event reminders:

  • May 28th 8:00 PM – Downtown Summer Movie Night – The Good Dinosaur
  • June 9th 7:00 PM – City Council Meeting
  • June 14th 7:00 PM – Planning Commission
  • June 15th Noon – Senior Lunch
  • June 17-18 – Frontier Days
  • June 23rd 7:00 PM – City Council Meeting
  • June 30th – City Council Budget Work Session